GPF Processing mode by Officials
GPF NR Withdrawal/Conversion Application
GPF withdrawal/conversion can be filled and submitted to AG as online mode by Individual User Level. Here the applications can be filled through the office level user who is authorized to do or may be the DDO. This is available under the menu, Salary Matters→Provident Fund (PF) →GPF NR withdrawal/conversion Application.
Employee can be selected from the list based on the Name or PEN. When a particular employee is selected for an application to GPF Withdrawal/Conversion, his/her Personal details will be automatically displayed in the screen (Figure 1). Then the user has to update all the mandatory fields like amount of withdrawal, purpose of withdrawal etc. If there are any pending recoveries with outstanding balance, then such details will be displayed on the screen (Refer point 6). During the application submission the system will check the condition that whether the employee has 10 years of service or superannuation date within 10 years of the date of retirement. Before submitting the applications all the details should be verified clearly. Once an application is submitted then the details couldn’t be edited. After that Click ‘Submit’ button.
Figure 1: GPF withdrawal/Conversion Application
The details of submitted application can be viewed through this page (Refer figure 5)
Figure 2: The status of GPF withdrawal/Conversion Application
GPF NR Withdrawal/Conversion Approval
DDO/ Authorized person can forward the verified applications as well as the applications forwarded from Individual user level. Which is available under the option,
Salary Matters →Provident Fund (PF) →GPF NR Withdrawal/Conversion Approval.
Already submitted applications will be listed at the left side of this page. If all the details are found to be correct then DDO can approve the application otherwise it can be rejected by DDO itself (Figure 3). If the DDO has to submit his own application then he has to forward the application to Controlling Officer/Immediate superior officer/Head of Department who is authorized to sanction the same. (Refer point 10).
Figure 3: GPF withdrawal/Conversion approval form
Once the application approved by the DDO then a draft of the sanction order will be available for the DDO to verify before the submitting the application to AG. A draft of application can be downloaded from this page with a water mark ‘Draft’. Approved sanction order can be taken from the Salary Matters→Provident Fund (PF) →View Approved GPF Sanction orders and its details are given in Figure 5. Each sanction order will be generated as the prescribed format of application given by the AG.
Change Approving Authority
The Approving authority of GPF Withdrawal/Conversion can be changed through the option,
Salary Matters→Provident Fund (PF) →Change Approving Authority (Withdrawal/Conversion).
It is enabled only for the applications which are already forwarded to DDO for approval. These applications are forwarded to the Authority who has the right to approve the application.
Figure 4: Change approving authority
The details of Approved GPF sanction order details can be viewed through the menu,
Salary Matters→Provident Fund (PF) →View Approved GPF Sanction orders (Figure 4 and 5).
Figure 5: Approved GPF Sanction Order details
View Approved Sanction order
Once the PF application is verified by the DDO while on approval it is possible to view a draft of the generated PF application. If it is found to be correct then DDO can forward the details to AG as mentioned in the (Figure 3). Final Sanction order details will be available through the menu. The forms are able to take as print out and is generated as the prescribed format of AG. This sanction order can be produced before AG for their processing.
Salary matters→Provident Fund→View Approved Sanction Order.
PDF generated as sanction order
GPF Processing Mode by Individual
GPF Withdrawal/Conversion Application
GPF withdrawal/conversion can be filled and forwarded to DDO through the Individual user. After updating the mandatory details Applicant can submit the application for approval. This is available under the menu,
Provident Fund→GPF Withdrawal/Conversion Application.
Figure 11: The page shows GPF Withdrawal/Conversion Application
When an employee made login in SPARK his/her PEN, Personal details and Service details will automatically be displayed in the screen (Figure 11). Then the applicant has to update all the mandatory fields like amount of withdrawal, purpose of withdrawal etc. If there are any pending recoveries with outstanding balance then such details will be displayed on the screen (Refer point 6). During the application submission the system will check the condition that whether the employee has 10 years of service or superannuation date within 10 years of the date of retirement. There is a user declaration for accepting the terms and conditions before submitting the online application (Refer point 11). So before submitting the application user has to ensure the information which is filled in the form is proper. Once the application is submitted to DDO then the details couldn’t be edited until a rejection is made by the DDO. After filling details click the ‘Submit’ button. The status of each level of application will be available in the employee login page also.