GPF Closure Application module updated

GPF Closure Applications of individual employees with proper recommendation and sanction from concerned Department officers can be pushed as online through GPF Closure Application module. GPF Closure applications can be filled and submitted as online mode through DDO level as well as Individual User level. For each and every online applications there is a status retained in the individual user level or DDO level to know the progress of applications.

GPF Processing mode by Officials

GPF Closure Application

GPF Closure applications can be filled and submitted as online mode through User level. Here the applications can be filled through the office level user who is authorized to do or may be the DDO. The application for GPF Closure is available in the menu, Salary Matters→Provident Fund (PF) →GPF Closure Application through DDO login.

While selecting employee Name and GPF Closure cases, Personal details and Service details will automatically displayed on the screen (Figure 1). Then user has to update all the mandatory fields in that page and upload the supporting documents (like nomination details, identification details etc.). There is an option for adding more documents other than above details, if needed. It is possible to remove those attachments by clicking ‘Removebutton.  Please make sure that the attached documents are in pdf format. Before submitting the applications all details should be verified. Once the application is submitted then the details couldn’t be edited. After that click Submit button.

(Figure 1)

GPF Closure Approval

The applications submitted through individual user level /DDO login will be listed at the left side of approval page as show in Figure 2. GPF Closure Applications can be approved through the menu, Salary MattersProvident Fund (PF)→GPF Closure Approval. If all details are found correct then the DDO can approve the application otherwise it can be rejected by DDO itself. Once the application is approved by DDO, a draft of application can be downloaded from this page with a water mark ‘Draft’.

If the DDO has to submit his own application then he has to forward the application to Controlling Officer/Immediate superior officer/Head of Department who is authorized to sanction the same (Figure 2).

(Figure 2)

Change Approving Authority 

The Approving authority of GPF Closure can be changed through the option, Salary Matters→Provident Fund (PF) →Change Approving Authority (Closure)

It is enabled only for the applications which are already forwarded to DDO for approval. These applications are forwarded to concerned Authority who has the right to approve the application.

(Figure 3)

View Approved GPF Sanction Orders

Approved GPF sanction order details can be viewed through the menu, Salary Matters→Provident Fund (PF) →View Approved GPF Sanction orders. The forms are able to take as print out and is generated as the prescribed format of AG. This sanction order can be produced before AG for their processing.

PDF generated as sanction order

GPF Processing mode by Individual

GPF Closure Application can be filled and forwarded to DDO through Individual user also. GPF Closure Application can be submitted by an individual user through the menu, Provident Fund→GPF Closure Application. When user selects the GPF Closure cases, his/her PEN, Personal details and Service details will automatically display in the screen (Figure 1). Then the user has to update all the mandatory fields like identification, nomination details etc. There is a user declaration for accepting the terms and conditions before submitting the online application.  There is an option for adding more documents other than the above details, if needed. It is possible to remove those attachments by clicking ‘Remove’ button. Please make sure that the attached documents are in pdf format. Please make sure that the attached documents are in pdf format. Before submitting the applications all details should be verified. Once application is submitted then the details couldn’t be edited. So before submitting the application user has to cross check all the details. After that click ‘Submit button.

(Figure 4)

Once the application is submitted by user, then the status of the application can be viewed through the menu Provident Fund →GPF Closure Application.

If an individual user is itself a controlling officer then, he/she can approve the GPF Closure Application through the menu, Provident Fund → GPF Approval→ GPF Closure Approval.