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INTRODUCTION



imageintroduction Service and Payroll Administrative Repository for Kerala(SPARK) is an Integrated Personnel, Payroll and Accounts information system ,which is Web based application implemented for all the employees in the State of Kerala. The system has been developed with a view to cater to the Administration, Payroll and
other Accounts activities of Government Establishments. Each employee is allotted with a unique Permanent Employee Number (PEN) through the system. This centralized system helps the departments to get details of any employee immediately, achieve highest level of transparency in dealing with the employees, more consistent application of rules etc. Being a well integrated system, the changes made through one module reflect in all related areas of activity. In the payroll side, accurate and automatic payroll processing is facilitated. It also ensures that the rules and regulations are uniformly applied to all employees there by avoiding complaints and  achieving better employee -employer  relations. Main features are:
  • G2E web based Personnel Administration and Accounts software for Government Establishments
  • System allots unique Permanent Employee Numbers (PEN) to all employees
  • Addresses all requirements in Service and Salary matters
  • Entire Service Book of each employee is digitised
  • Centralised database helps in quick decision making and applying rules and regulations uniformly to all employees
  • Activity driven, procedure linked updating of data
  • Salary Processing of NGOs
  • All reports in PDF format
  • Provision to generate Identity Cards
  • Interface for individual employees to view their salary, loan, leave, GPF, accounts and personnel details
  • Provision for filing Annual Property Returns for Government Employees and All India Service(AIS) officers
  • Processing of Self Drawing Officers’ Salary (SDO’s)
  • Increment Sanctioning
  • Leave salary and arrear bills preparation
  • Management of recoveries, advances, loans etc of employees
  • Online Transfer processing
  • LPC Generation
  • Transfer Management module
  • Income tax computation and generation of statutory forms etc
  • All kinds of statistical reports using queries
  • Comprehensive database of Government offices across the state.
  • Inbuilt Notice Management Module.
  • Suggestion and Feedback Module incorporated in the application

Key Players in the Implementation

  • Implementing Agency - Kerala State IT Mission
  • Technical Support      - National Informatics Centre (NIC)
  • Training-                    - Kerala State IT Mission

Project Time Line

  • Conceptualization of project : September 2004
  • Pilot Implementation : March 2005 to March 2006
  • Roll out : July 2007
  • Time Bound Implementation started: August 2008

Scope of Implementation

Kerala State has 39 Government Departments, over 122 Field Departments and over 30000 offices spread across the nook and corner of the State. Personnel and Payroll Management System using SPARK-Service and Payroll Administrative Repository for Kerala is to be implemented in all the Government Offices across the state.

Benefits

Solution including technology provided to meet the challenges that existed

  • A centralized database for the whole state
  • Unique Permanent Employee Number for all
  • Necessary Government Orders issued by Govt. of Kerala
  • All reports generated in PDF format
  • Offline data entry package for easy data entry

Benefits accrued

  • Easy and speedy pay bill preparation
  • Automatic generation of Employee Identity card
  • Employees who are unaware of what is happening on their claims submitted will be notified through automatic alerts from the system
  • Most of the salary, Income Tax and GPF related details are online. This will reduce the distance between head office and remote offices to a mouse click.
  • The administration will be benefited since 90% of the activities are carried out through the system
  • Results in transparency and smart administration.

Future Plans

  • Electronic submission of bills to treasuries
  • Pension data base maintenance
  • Forecast the expenses on wages for planning
  • “What if analysis” on the expense on wages for different  variations on allowances
  • Analysis on pensioners for the next 5-10 years
  • Implementation and Documentation as per ISO 27001:2005 ISMS Standards
  • Fully automated bug reporting and tracking system.
  • Initialisation of base tables, bill details, cheque details
  • Updating budget allocation for each head of account
  • Importing salary related bills into accounting module
  • Generation of sanction orders, TDS and periodical reports
  • Online queries for monitoring expenses
  • TA Bills
  • Provident Fund Advances application processing
  • Online Leave Application

Last Updated (Friday, 03 January 2014 15:16)

 
stateportalimage
What is new

1.Government have introduced new TR 46 Bill form for drawing the salary claims of Self Drawing Officers under State Service.For details view GO(P) No.76/2014/Fin Dated 21/02 /2014

2.Government have made GPF Rules applicable to those employees who have joined the service  on or after 01.04.2013 and coming under NPS.Guidelines for NPS Deduction in SPARK.

3.Early Disbursement of 25% of Pay & Allowances.Government have ordered early release of 25% of Pay and Allowances for December 2013 and Pension /Family Pension/KFFP for January 2014 in connection with Christmas.For details view GO(P) No.602/2013/Fin Dated 11/12 /13.

4.ATTENTION!!! Please ensure your h/a from Treasury and the h/a mentioned under the menu  accounts->initialisation->head code and the h/a mentioned   under the menu present salary details (in the case of SDO) and under the menu salary matters->establishment bill types (in the case of DDO) must exactly be the same.
5 .Online submission of Salary Bills - Instructions Issued:Government have instructed the Director of Treasuries to ensure that  e-submitted salary bills alone shall be encashed in all District Treasuries from the salary bill for 10/2013 and Sub-Treasuries from 11/2013 onwards.For details view   Circular No.78/2013/Fin Dated 17/10/2013.

 

 

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Training Given

NGO'S = 01984

SDO'S = 00552

DMU'S = 00020

This Report from 04/2013 to 12/2013

KSITM Employee Corner
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Disclaimer: Endeavour has been made to make available updated, correct and accurate information. The errors, if any, whenever brought to the notice of the concerned will be rectified. But, SPARK PMU will accept no responsibility and liability, of whatever nature for the correctness of the material on the website. In this regard, the users are advised to verify in their own interest, the correctness of the facts from the concerned official or person.